At Simply Equality we value your right to privacy and understand how important our website visitors’ privacy is to them. This notice will outline what information we collect, how we use it and keep it safe, the obligations and requirements of users, Simply Equality and the Simply Equality website and why we are collecting certain information. It will also outline your rights under current GDPR legislation and how we process data.
Last updated: 10 June 2023
Simply Equality Ltd, the social enterprise breaking down barriers for Disabled and LGBTQIA+ individuals at work
Simply Equality takes your privacy seriously and understand how important privacy is to the users of our site. That is why we will only use your personal information to provide you with the products and services you have requested and to follow up on your enquiries. We do not sell your personal data. We do not share your personal data with third-parties, except when you grant us explicit permission to do so, and we will never use your personal data for any reason other than the reasons described within this policy.
About Simply Equality
Simply Equality is the trading name of Simply Equality Ltd, which is registered in England and registered with the UK’s Information Commissioner’s Office under the Data Protection Act 2018. Our data controller is Simply Equality, and we encourage you to get in touch with any questions you may have about Simply Equality.
You can reach us by:
Post: 71–75 Shelton Street, Covent Garden, London, WC2H 9JQ
Changing your preferences
If you’d like to change your web, contact or marketing preferences, you can do so at any time. Simply contact us at firstname.lastname@example.org to request the necessary amendments.
How we do business
Simply Equality is committed to upholding and maintaining your personal rights. We operate our business in-line with the European Union’s General Data Protection Regulation and observe your rights to change or withdraw your opt-in options at any time. As part of our ongoing commitment to uphold your rights, Simply Equality will also extend advice on how you can issue formal complaints to relevant authorities, such as the Information Commissioner’s Office.
Simply Equality does not collect any sensitive data about you. Sensitive data refers to (but is not limited to) information about your race or ethnic background, religious or political affiliations, trade union affiliations, sexual orientation, criminal background or health background.
What information this policy applies to
The information this policy applies to includes information that you:
Provide as part of any registration process
Provide as part of any campaign creation activity
Provide in the form of numerical data, metadata or communications
Give us as part of our ongoing relationship
This policy also applies to information that we:
Collect relating to how you interact with our website
Must process to complete purchases and other transactions
After giving Simply Equality your consent, you are free to amend your consent or withdraw your consent at any time. You have the right to object to the processing of your data. To opt-out, change your preferences or revoke your consent, simply contact us by emailing email@example.com.
Data processing and storage
Simply Equality collects and stores data in the UK. We will store your data for no longer than necessary. What is necessary will depend on each case, and the reason the data was collected. The period will be determined in a manner that is consistent with our data retention guidelines. No data will be retained if subject to a ‘Right to Erasure’ request.
If legally required, or if it is necessary to meet regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our Terms and Conditions, we may retain some of your information for a limited period of time. This may be the case even after we have closed your account, or it is no longer needed to provide our services to you.
Simply Equality stores data relating to transactions, payments and orders for a period of up to seven years. This period may be extended under certain circumstances as part of our ongoing commitment to comply with UK and international law.
We use carefully selected and recognised third-parties to help us take payments, provide commerce services and manage company accounts. Some of these third-parties may operate outside the European Union.
Simply Equality may process your data based on more than one legal ground.
Circumstances under which we may be required to process your data under more than one legal ground may include:
Marketing and communications
Simply Equality may send you marketing communications if you have given us your contact details and opted-in to marketing communications.
You can opt-out of these marketing communications and manage your preferences at any time.
Our company obligations
As a data controller, Simply Equality is legally responsible for the data you provide us with. In honouring that responsibility, we pledge to uphold our commitments under GDPR and the Data Protection Act 2018.
We will only ever use your data:
In ways that are both fair and legal
As described within this policy
In ways that are
In addition, Simply Equality processes the personal data you submit to us or we collect as a data processor. As part of this role, Simply Equality takes all necessary precautions to secure the personal data we collect, process and store.
We may occasionally use the data you provide us with for marketing, relationship management or account management activities. These activities are designed to ensure you have adequate information about other products and/or services we offer, that we have reason to believe you may be interested in. You have the right to opt-out of these activities at any time.
Simply Equality never shares your personal data with third-parties unless those parties have been explicitly mentioned within our privacy statement.
As part of our ongoing commitment to GDPR, Simply Equality will report any security breaches or attempted breaches to the relevant authorities within 24 hours. We will subsequently contact all those affected by the breach within 72 hours of its occurrence.
As part of the Data Protection Act 2018, Simply Equality observes the right to share selected information with third-parties that use data for non-marketing purposes. This could include (but is not limited to) organisations that provide credit assessments, identification services and fraud prevention activities.
We will process any request within 20 days. Subject Access Requests are normally performed free of charge, but we may need to charge individuals for excessive or unreasonable data requests.
If you need to make a complaint you may do so in writing, by post or by emailing the DPO at firstname.lastname@example.org. We take all complaints very seriously and will respond to you within 24 working hours.
To manage our customer relationship with you
Identity, contact information, marketing and communications preferences
To carry out a contract we’ve made with you, to comply with legal obligations and to exercise our legitimate interests to keep our records updated
Processing and/or delivering your order
Identity, contact information, financial information, financial and transactional data
To carry out a contract we’ve made with you and to exercise our legitimate interests to recover debts owed
Identity and contact information
To carry out a contract we've made with you